Planning your own event

Coronavirus (COVID-19)

As an event organiser you are responsible for ensuring your event is COVID-secure and complies with the current government guidance and legal requirements. Whilst the pandemic is ever changing it is helpful to be aware of what additional requirements you may have to implement, possibly at short notice, if Government advice surrounding COVID safety changes.

If restrictions are reintroduced again, you’ll need to produce a COVID Risk Assessment which should contain/ consider:

  • Social distancing measures - you should still limit close contact, this can be achieved by minimising the number, proximity and duration of social contacts
  • The control of congested areas
  • Methods used to ensure the safe movement of people including entry and exit points
  • Track and trace measures where appropriate
  • Ticket and cash handling methods
  • Cleaning and hygiene measures including hand washing and hand sanitisation
  • Emergency plans
  • Methods to ensure staff and customers who are unwell do not attend the event
  • Communication, signage and training.

A simple template to help with this can be found on the GOV.UK website (opens in new window).

COVID and other infectious diseases will be in our communities for some time so it is best practise to implement some elements of this list at every event moving forwards out of the pandemic. You should consider these as part of your main Risk Assessment:

  • Complete a health and safety risk assessment that includes risks from COVID-19
  • Turn people with COVID-19 symptoms away
  • Provide adequate ventilation
  • Clean more often 
  • Enable people to check in at your venue/ collect contact details
  • Communicate and train.

If your event does not meet the required standards it may be not be supported.

Please remember that at any time we could experience an increase in COVID-19 case numbers locally which may impact on the ability to hold the event safely and we may ask you to postpone your event.

You can find out more about the current rules by reading the GOV.UK events and attractions guidance (opens in new window).