Electoral Privacy Notice

Mansfield District Council respects your privacy and is committed to protecting your personal data. This privacy notice explains how we will look after the personal data you may disclose to us in relation to providing voter registration and running electoral events. It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.


The Data Controller

The Electoral Registration Officer (ERO) and Returning Officer (RO) are the Data Controllers for any personal data you give to us and who collect and use information about residents to enable us to carry out specific functions for which we are statutorily responsible. 

Address: Civic Centre, Chesterfield Road South, Mansfield, Notts NG19 7BH 

Telephone: 01623 463463

Email: mdc@mansfield.gov.uk


Data Protection Officer

The Council's Data Protection Officer is Sarah Hall who can be contacted at the address above or by email to dpo@mansfield.gov.uk

You can also view the overall Privacy Notice for Mansfield District Council https://www.mansfield.gov.uk/privacy-notice-mansfield-district-council/privacy-notice-mansfield-district-council-1/1


Privacy Notice

We will use the information provided by you for electoral purposes.  The basis under which the Council uses personal data for this purpose is Public Task.

To verify your identity, the data you provide will be processed by the Individual Electoral Registration Digital Service managed by the Cabinet Office.  As part of the process your data will be shared with the Department of Work and Pensions and the Cabinet Office suppliers that are data processors for the Individual Electoral Registration Digital Service.  You can find more information about this here:


The information provided by you includes the following special categories of personal data :

  • Ethnicity
  • Physical or mental health

Information in these categories is used by the Council on the basis that such use is necessary for reasons of substantial public interest, and in accordance with the provisions of the Data Protection Act 2018.

The information that you have provided will be kept in accordance with the Council’s retention schedule which can be found at www.mansfield.gov.uk/Privacy

Information about these functions and the legal basis on which information is used by them, your rights and the Council’s Data Protection Officer (DPO) can be found on the Council’s detailed privacy notice which can be found at www.mansfield.gov.uk/Privacy on the Council’s website or requesting a copy by writing to the Data Protection Officer, Mansfield District Council, Chesterfield Road South, Mansfield, Notts.  NG19 7BH.