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How applications are dealt with

Receiving and checking your application

Consultation

Viewing the application

Commenting on an application

How long will it take?

Making a decision

Committee meetings

How we tell you about the decision

Contesting the decision

How we process and determine planning applications.

Receiving and checking applications

When we receive an application, we will check that the details are correct and all the necessary supporting information and documents have been included. If there is anything missing we will write to you immediately detailing what is required. Once we are satisfied that we have everything we need to process the application we accept it as valid and it will then be allocated to a case officer.

To find out what you need to provide with your application, please use our pdf icon Scheme of validation [404kb] document. 

Consultation

Following validation, we will carry out consultation and the publicity period starts. Depending on the type, size and complexity of the application, we may carry out some or all of the following:

  • Send letters to neighbours and statutory consultees.
  • Place a notice in the local press.
  • Post a site notice.

Viewing the application

The application can be inspected using our online planning applications system, or by visiting the Civic Centre.

Commenting on an application

The consultation period is normally 21 days. Our Comment on a planning application page provides more information on this process and how to put forward your views.

How long will it take?

We aim to determine planning and related applications within eight weeks and we aim to determine complex proposals (major applications) within 13 weeks.

Making a decision

The site will be inspected by the case officer and any further consultations or negotiations will be carried out. The case officer will assess all the information available, consider any comments from the public and will prepare a report putting forward their recommendations.

Once the statutory consultation period has passed, the Head of Planning and Regulatory Services can determine simple applications, which meet with our policies and no letters of objection have been received.

Where there are less than three objections received, from separate addresses, a decision can be made by the Head of Planning and Regulatory Services in association with the chairman and another member of the planning committee.

Large, complex or contentious applications are determined by the elected planning committee.

Committee meetings

The planning committee normally meets every four weeks. It is made up of elected members who consider the report of the case officer and the views of the public.

It is possible to speak at planning committee, please visit our Questions in meetings page for details on how to do this.

Following any debate between members on the application, a vote will take place and a decision will be made. Committee dates and decisions made can be found on our Meetings, agendas and minutes page.

How we tell you about the decision

The decision notice and approved documents will be sent to the applicant or their agent (if one has been used). The letter will clearly explain the decision and if  approved, the conditions will be listed with the reasons for them.

We will send a letter to those who have made representations on an application informing them of the decision.

A copy of the decision notice and approved documents can be viewed using our online planning applications system.

We will also send a letter to those who have made representations on an application informing them of the decision.

Contesting the decision

If we have refused your application, or you are unhappy with any conditions we have attached to your planning approval, you can make an appeal. Please go to the Planning appeals page for information on this process.